Olympus Swim: common questions
Straight answers to the questions committees, coaches and parents ask first.
What is Olympus Swim?
Olympus Swim is a club development platform for UK competitive swimming clubs. It brings administration, coaching, messaging, gala entries, safeguarding records and squad finance into one system. It is built in Wales by Olympus Sports Systems Ltd and has been live since September 2026.
Who is it for?
UK competitive clubs affiliated to their home-nation governing body, with squads, regular galas, a volunteer committee and more than one coach. It is not a learn-to-swim booking tool or a pool management system.
Who built it?
Joel Knight, a competitive swimming coach of more than ten years across Wales and England. Read why Olympus Swim exists.
Is it only for big clubs?
No. Bigger clubs with several coaches and squads feel the coaching and finance sides most. Smaller clubs benefit from depending less on one volunteer's memory and from simpler handovers.
Where is our data stored?
The primary database is hosted in the UK. Data is encrypted in transit and at rest, each club's data is kept separate, and people see only what their role needs.
Do parents need to download an app?
No. Olympus Swim runs in the browser on a phone, tablet or computer.
Can coaches message swimmers?
No. Coaches cannot exchange private messages with swimmers under 18, and swimmer logins cannot send or receive messages. The welfare officer can read every thread.
Does the wellbeing feature diagnose or alert anyone?
No. It is optional, switched on squad by squad, and swimmer and parent check-ins notify nobody. It is a coaching tool, not a clinical or safeguarding system, and works alongside the club's safeguarding process.
Does it work with Hy-Tek?
Yes. It produces a Hy-Tek compatible entry file and imports results to update personal bests.
What about SportSystems and Swim England rankings?
Both are in development and not yet live. We will not quote a date until they are.
How do we move our data across?
Export your current membership list or start from our template, and we support the import until your members are across. Then you invite parents in.
Can we switch mid-season?
Yes. Onboarding works from your current membership list.
How much does it cost?
Pricing depends on the size of your club. Get in touch and I will talk it through with you.
How do we get in touch?
Email joel@olympus-swim.co.uk. I read and reply to every message myself.
Read next: swimming club software, coaching tools, squad finance, safeguarding and DBS and gala entries.
If this sounds like something your club needs, get in touch.
I read and reply to every message myself.